Departmental Circulars

Technical Administrative
Minutes of meeting held on dated 9-6-2015 under the chairmanship of Addl. Chief Secretary (PW) to the Govt. of HP.     Office order provision of Filing System of office
New Rules for enlistment and revalidation of enlistment  in HPPWD      

Various forms for enlistment

Supply of copy of order in granting of work charge status upon completion of 8 years service to those workmen in continuous engagement since year 1994, 1995,1996 & 1997 with citizen of India and in Nepali citizen for 1994,1995 & 1996.   
Rate contract for the supply of Explosive Material for the year 2015-16 Regarding admissibility of joining time and travelling allowance on transfer of contract employees.
Yard stick rates for routine maintenance of roads Regarding Finalization and issue of sonority lists of Govt. employee
Review of the progress of e-Procurement in HP(Threshold  Limit for Floating  e-Tendering) Appointment of sons/daughter/near relation of Govt. servent who die in harness leaving his family is immediate need of  assistance modification thereof 
Submission of RMMS data for the preparations of AMP 2015-16 Finalization of representation of Govt. employee regarding service matter
Timely submission of Renewal Cases of the Contractor Schedule of Adhoc Committee Meeting
Instructions regarding providing of soft copy of tender notice/auction notices/notifications for publication in Giriraj Weekly Extension in service under rule 56(d) of the Fundamental Rules
Violation of the provisions of the forest (Conservation) Act, 1980-approval to cases of construction of roads in compliance of directions passed on 8.8.2013 and 5.9.2013 Guidelines for defending arbitration cases, arbitration award dated 20-12-2014
Instructions regarding non-submission of original documents with the tender Adhoc Committee meeting 
Finalization of bills of contractors CWP No. 8891/2014- Lekh Ram vs, State of HP  
Timely submission of Renewal Cases of the Contractor CWP No. 6631/2014- Titled Bhartiya Govansh Rakshan Smaverdhan its general Secretary VS, State of HP  
DFO/CF Committee Notification

Submission of evidences

PAC Report 253 
The Cabinet's approval for updation of PMGSY to allow revision of the core network to include left out habitations-Follow up action Implementation of directions 18-01-2000 given by Hon'ble Supreme Court in writ petition( Civil) No. 318 
Yard stick rates for routine maintenance of roads. ACR instructions thereof 
Guidelines for Evaluation of Bids ad Award of Contract under Pradhan Mantri Gram Sadak Yojna (PMGSY) Best Nabard Partnership Award letter thereof
Adoption of Accrual Accounting System in Government Departments- conduct of pilot study in two public works divisions, (Shimla-I & III) Four tier pay scale to Assistant Engineers (Civil)
Acceptance of single bid/tender under PMGSY

Review DPC (Graduate Junior Engineers) in view of Hon'ble Court judgement passed on 5.3.2011 in CWP No. 6943/2010,4344, 8021, 8238, 8239 of 2010 and CWP No. 505, 771, 8 of 2011.

Awarding of tenders Regarding Tax Deducted at source under section 17 of HP VAT Act read with Rule 38 of the HP Vat Rules, 2005
Appointment of arbitrator and submission of disputes Results of Audit under the receipt head 00-59 Public Works
Levy of departmental charges for the execution of works by HP.PWD- Break up thereof Information regarding CAG Para of HPPWD
Corrigendum about Promotion of Surveyors to the Post of Junior Engineer (Civil) in HPPWD Deadlines for pending FATRs in HPPWD
Promotion of Surveyors to the Post of Junior Engineer (Civil) in HPPWD Non-Credit of lapsed deposits to the Government Revenue Account
Requirement of L.O.C for NABARD Works Pending FATRs in Himachal Pradesh Public Works Department 
Deduction of royalty charges from the Contractor Notification regarding to release the four tier pay scales of Assistant Engineers/Executive Engineers on completion of 4/9/14 years of service
Finalization of bills of Contractors Schedule of Adhoc Committee Meeting
Clearance of side-drains and culverts Proceedings of State Level Adhoc Committee Meeting 2013-2014 for the settlement of old outstanding inspection reports/paras
Damage Claim Proforma Appointment to the post of Director (Projects) in NRRDA on deputation basis
Powers of the Officers to grant extension of time limit to contractors Review of the progress of e-Procurement in HP (Threshold Limit for Floating e-Tendering).
Deviation information Designated /re-designated officers of HPPWD as appellate Authority, Public Information Officers and Asstt. Public Information Officer.
Diversion of funds Self Certification
Maintenance of Buildings and Roads Deployment of daily waged Beldar/Regular Beldar in the offices in PWD Department -action thereof.
Splitting-up of works   Delegation of power(s) to accord sanction(s) under SOE "Rent, Rate & Taxes" - Latest Instructions thereof.
Proforma for Split up Sanction Timely submission of Renewal Cases of the Contractor
Revision of cost of Tenders   Schedule of Adhoc Committee Meeting
Revision of Financial Powers of the Officers of Public Works Department Dismantle of old government buildings declared unsafe - need to maintain economy

Appointment of Arbitrator

Arbitration for the work C/o balance work Chachi Barotiwala road via Gunai in distt solan
Finalization of bills of Contractors Recourse against arbitral award Section 34(3) of Arbitration & Conciliation Act, 1996.
Appointment of Adjudicator Permission under Sec.3 & 13(i) to (vi) of HP. Road infrastructure Act, 2002.

Inspection of works by Engineers of Quality Control Wing

E-mail/SMS alerts to contractors at the time of uploading the tenders on portals
  Circular regarding arbitration cases
  Extension of time under Clause-5 of and payment of price escalation under clause-10-C/CC/CA
  Filing/Contesting Arbitration Cases
  Schedule of Adhoc Committee Meeting


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